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Remove Blank Lines and Extra Blanks Together In “Find what” text box, press the blank key twice.Still press “Ctrl+ H” to open the “Find and Replace” dialog box.

Now the macro will be placed in the new group.Then click “Add” in the middle of the window.Noe continue to choose “Macros” from the drop-down list of “Choose commands from”.Here we will click “New Group” to set a new one for the macro. Then find a location for the macro on the right side.And now you will see the “Word Options” window.Then in “Assign macro to” part, choose either “Button” or “Keyboard”.First, type the macro name, such as “copytext” here. Now a “Record Macro” dialog box will pop up.Then click “Record Macro” in “Code” group.Once “Developer” tab is available, click it.For detailed instructions to add “Developer”, please read the article: How to Insert Background Music into Your Word Document And make sure you have added “Developer” tab on the Ribbon first.Here is more: Steps to Record a Macro in Word However, what if the text is a really long one? Then the above method will be less efficient.Īs a matter of fact, there is a way to utilize macro to strip all the text formatting once for all. Naturally, you would remove the formatting manually each by each. Yet, such formatting can be quite annoying especially at times you don’t need. For instance, there are repeating words, blank lines, tab characters, etc. It happens a lot when you copy a text online, and you find the text is in rich formatting. This article will demonstrate you how to remove the formatting of pasted text with macro and VBA in your word.